The Developmental and Administrative Cores host onboarding meetings for all new Developmental grant recipients. Grant recipients will learn about regulatory compliance, fund management, and NIH reporting. Attendance is mandatory for grant recipients and encouraged for their mentors and fund managers. Details will be shared with applicants and their mentors around the time the awards are announced.
Regulatory approvals are required for Developmental grants that involve vertebrate animals, human research participants, or the participants’ data and/or specimens.
If your grant application concerns a study that requires approval by an Institutional Animal Care Use Committee (IACUC) or Institutional Review Board (IRB), you are encouraged, but not required, to submit the study for approval before applying for your Developmental grant. These approvals often take several weeks. If your application is funded, you will not be allowed to spend the award until you email a copy of the approval notice to the Developmental Core.
If you receive a supplemental award, you must renew these approvals per your institution’s requirements and send copies of the renewal notices to the Developmental Core.
Developmental grant recipients are responsible for managing their project’s funding. You are responsible for working with your departmental fund manager to manage the award. If any funds are left over at the end of your award period, they will be returned to the Developmental Core. If you overspend, you must refund the Core. If you have any questions, please contact cfar@ucsd.edu . NOTE: If you receive independent NIH or equivalent institutional funding for research that is currently supported by an SD CFAR Developmental grant, congratulations! Please notify the SD CFAR Developmental Core immediately so that funds allocated to your grant can be returned to the SD CFAR. NIH regulations prohibit simultaneous funding.
If you are based at UC San Diego, a chartstring will be established for your Developmental grant. Contact your department’s fund manager if you need information on how to work with this system.
If you are based at one of our member institutions, we will set up a subcontract with your institution. Your department’s fund manager will be your best source of information for dealing with the subcontract because every institution handles them differently. FUNDS MAY BE DELAYED if you don’t submit requested information or IACUC/IRB renewals on time!
The SD CFAR Fund Manager issues monthly financial reports. Please review these reports carefully to ensure accurate reporting and to avoid overspending or underspending. You may also wish to have your department’s fund manager review the reports with you.
Developmental grant recipients must provide information for annual CFAR progress reports. The SD CFAR is required to submit these reports to the NIH to document our progress and secure funding for the following year.
You will need to submit a minimum of a six-month update and a final report for the NIH progress report. These reports will be sent automatically through REDCap, with regular reminders until they are completed. Additionally, we will request information on any human research participants enrolled in your study, copies of IRB/ethics approvals, details of new collaborations with other investigators or research teams, and updated lists of publications and subsequent awards that have resulted from your Developmental grant.
Research Unplugged is a recurring series of informal presentations organized around five thematic tracks. As a Developmental grant recipient, you are expected to present your project as a work-in-progress during one of these sessions and to attend as many meetings as possible while your award is active.
These sessions provide valuable opportunities to share updates, receive constructive feedback, and learn about SD CFAR services that may support your research. Participation also fosters professional connections within the research community.
As an NIH-funded P30 program, SD CFAR-supported studies are evaluated based on publications and peer-reviewed funding. We ask that you acknowledge the San Diego CFAR, its grants, service cores, and programs in your publications, abstracts, grant proposals, and presentations. You are also encouraged to include the SD CFAR logo in relevant materials.
Publications from Developmental, International Pilot, and Visiting Researchers awards must comply with NIH Public Access Policy; noncompliance may delay SD CFAR funding and hinder internal grant awards. All materials from your SD CFAR Developmental Grant must acknowledge support with grant number P30 AI036214.Acknowledgment Examples:
Short version (minimum):
This work was supported by the San Diego Center for AIDS Research (SD CFAR), an NIH-funded program (P30 AI036214).
Full version (preferred):
This work was supported by the San Diego Center for AIDS Research (SD CFAR), an NIH-funded program (P30 AI036214), which is supported by the following NIH Institutes and Centers: NIAID, NCI, NHLBI, NIA, NICHD, NIDA, NIDCR, NIDDK, NIMH, NIMHD, NINR, FIC, and OAR.
Please email a link to your publication or presentation as soon as it’s available. If we do not receive an update, we will follow up annually for:
Any new grant funding from your SD CFAR-supported work
In accordance with NIH Public Access Policy Requirements, all SD CFAR-supported publications must be deposited in PubMed Central.
Abstracts presented or manuscripts accepted related to your Developmental Grant
- Papers must be made publicly available through PubMed Central and receive a PubMed Central ID number (PMCID). Simply publishing in a public-access journal is not sufficient.
- The PMCID is distinct from the PubMed ID (PMID); these records are used in separate but linked databases.
- Authors can obtain a PMCID through one of four methods, depending on their publisher’s practices. Authors must confirm which of the four methods their publishers use. If necessary, authors must be prepared to pay publishers’ filing fees (sometimes included with page charges) or be willing to upload the final, peer-reviewed manuscript into PubMed Central by themselves (Method C).
— If you review or co-author manuscripts by CFAR grant recipients:
— Remind authors to comply with NIH policies by submitting their final, peer-reviewed manuscripts to PubMed Central and linking their papers to the CFAR grant via the NIHMSS.
— Assist authors in reviewing publication agreements; they must not sign agreements that prohibit uploading their manuscripts to PubMed Central.
— Carefully review copyright language.
- Papers must be linked to the CFAR grant number (P30 AI036214) in the NIH Manuscript Submission System (NIHMSS). Ensure the grant number is entered correctly.
- Peer-reviewed papers resulting from Developmental (Dev awards, Next Generation, and Kick Start grants) and Visiting Researchers grants.
- Papers resulting from administrative supplements.
- This policy may eventually apply to other Core sections of progress reports and competing renewals for publications dating back to April 2008.
Adherence to the NIH Public Access Policy is required for:
- Peer-reviewed papers accepted on or after April 2008.
- All peer-reviewed papers, whether indexed by PubMed or not.
- Papers in English or foreign language journals using a Latin alphabet (exemptions apply to Cyrillic, Asian, or other non-Latin alphabets).
Administrative delays will lead to delayed funding of progress reports and competing renewals.
The NIH Public Access Policy does not apply to:
- Non-peer-reviewed papers, such as book chapters, dissertations, editorials, or popular press articles.
- Papers reporting on research using CFAR Core services without CFAR funding.
- Papers published in journals not utilizing the Latin alphabet.
